Last updated: 10 November 2026
This policy explains what personal data ProTemplates collects, why and what you can do about it. ProTemplates is operated by The Template Factory, which is responsible for your data.
What we collect
- Your email address, when you ask for a template or register interest in a future product, together with the template you asked for, its category and format, whether you gave consent and when you confirmed your address.
- Messages you send us by email.
- Anonymous usage statistics: pages viewed, referring site, country, device and browser type. We use a privacy-friendly analytics tool that does not set cookies or identify individual visitors.
- Technical logs kept by our hosting and security providers, such as IP addresses, for a limited time, to keep the site secure.
Why we use it
- To send you the template you asked for, after you confirm your email address.
- With your consent, to email you about new templates. Every email has an unsubscribe link.
- To understand which templates are useful and improve the site, using anonymous statistics.
- To keep the site secure and comply with legal obligations.
Who processes it for us
We use a small number of service providers: our web host, Cloudflare for security and email routing, Resend to send emails and a self-hosted analytics tool. They process data only on our instructions. Notion templates are hosted on Notion; when you open or duplicate one, Notion’s own privacy policy applies to that page.
Some of these providers are in the United States. Where data leaves the European Economic Area or the United Kingdom, we rely on the safeguards the providers offer, such as standard contractual clauses.
How long we keep it
We keep your email address while you remain subscribed. If you never confirm your address, we delete the request after 90 days. If you unsubscribe, we keep only what we need to make sure we do not email you again.
Your rights
You can ask to access, correct, export or delete your data, or object to how we use it, by writing to [email protected]. If you are in the European Economic Area or the United Kingdom, you can also complain to your local data protection authority. We do not sell your personal data.
Children
ProTemplates is not directed at children under 16 and we do not knowingly collect their data.
Changes
If we change this policy, we will update the date at the top of this page.