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Employee Schedule Template

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Employee Schedule Template

This weekly employee schedule template lets you plan shifts with a start and end time for each person and each day. Hours per employee, overtime above your weekly limit and the number of people on shift each day calculate automatically, and night shifts that end after midnight are counted correctly.

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Format
Excel, Google Sheets
Opens in
Excel, Google Sheets, LibreOffice and Numbers
Topic
HR
Publisher
ProTemplates
Price
Free
Weekly employee shift schedule hours

What’s inside

  • Weekly grid with start and end time per day for up to 12 people
  • Day headers that update from the week start date
  • Weekly hours and overtime per employee
  • People on shift per day
  • Overtime highlighted in red

How to use it

  1. Set the Monday that starts the week.
  2. List each employee and role.
  3. Enter start and end times for every shift; leave days off blank.
  4. Check overtime and daily coverage, then share or print the schedule.

FAQ

How do I schedule the next week?

Duplicate the tab and change the start date. The day headers and totals update on their own.

Does it subtract breaks?

No, it counts the time between start and end. For paid hours with breaks, use the timesheet template.

Can I change the overtime threshold?

Yes. Set your own weekly limit in the cell next to Overtime after.